Planning a wedding is no small feat, and the day of the event can be both exciting and overwhelming. Proper coordination is crucial to ensure that everything goes smoothly! Here are some essential do’s and don’ts for successful wedding day coordination! :-)
Photography: Embr Photo | Venue: Hyatt Regency Waikiki
Do’s
1. Create a Detailed Timeline
A well-structured timeline is essential for keeping the day on track. Outline the schedule of events, including vendor arrival times, ceremony start times, and reception activities. Share this timeline with all parties involved!
Photography: Bianca Photography | Venue: Kahala Resort
2. Assign Responsibilities
Designate specific roles to trusted friends or family members to help manage various aspects of the day. This could include someone to oversee vendor arrival, a point of contact for guests, and a liaison for your wedding planner!
3. Communicate with Vendors
Ensure all vendors are on the same page regarding timelines and expectations. A final confirmation call or email a few days before the wedding can help minimize potential miscommunications!
4. Prepare an Emergency Kit
Put together a kit with essentials such as safety pins, extra makeup, pain relievers, and stain remover. This can be a lifesaver for unexpected situations!
5. Encourage Relaxation
Help the wedding party and family members stay calm by reminding them to take deep breaths and enjoy the moment. A little mindfulness can go a long way in easing pre-wedding jitters!
Photography: Visionari
Don’ts
1. Don’t Over-Schedule
While it’s important to have a plan, avoid cramming the day with too many activities. Leave some time for relaxation, especially between the ceremony and reception.
2. Don’t Sweat the Small Stuff
Things may not go exactly as planned, and that’s okay. Focus on the joyous moments rather than minor hiccups; in the grand scheme, they often become fond memories!
Photography: Bianca Photography | Officiant: Grant Gomes | Venue: Hawaii Vista Weddings
3. Don’t Ignore the Weather
Be prepared by having backup plans for outdoor ceremonies or events. This includes having a tent for rain or a shaded area for extreme heat!
Photography: Derek Wong Photography
4. Don’t Forget About Your Guests
Take your guests' comfort into account. Ensure they have refreshments during wait times, and clarify any changes to the schedule so they feel taken care of!
5. Don’t Overlook Your Own Needs
Amidst the coordination, prioritize your own needs. Remember to eat, stay hydrated, and take short breaks when necessary to maintain your energy throughout the day!
By adhering to these do’s and don’ts, you can ensure that your wedding day is as smooth and enjoyable as possible. Good coordination can make all the difference, allowing you to focus on creating beautiful memories!
XOXOXO
(A Perfect Day)
A Perfect Day Hawaii, Wedding Planner, Hawaii Wedding Planner, Hawaii Weddings www.APerfectDayHawaii.com