WHY hire a Professional Wedding Planner?

Recently we’ve been asked by wedding venues to help them to try and explain the value and importance of hiring a wedding planner. This is something that we feel varies from couple to couple as each couple has different values and priorities but as always, we will do our best. I honestly think anyone CAN do what we do, it's just that others won't necessarily know what to look for, what questions to ask, have the best resources to troubleshoot (ie: vendor/friends we can call on for help), how to troubleshoot (with as many options and years of past experience as we professionals have), & know how to prevent many things from even happening.  Below are some examples of what I mean:

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·  Guest list, we ask couples to use OUR template because the guest list should be sorted into various versions.  Anyone can do that but would they have known ahead of time TO do it?  Or even WHY to do it?  There are many problems that do happen but would require various versions to fix it.

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o We ALSO MUST provide the registration table with the printed guest list to check-in guests.  There were just TOOOO many times in the past where couples sent their guest list and wanted to personally print out a copy for their registration table only to find out on the wedding day that the lists don't match because of last minute changes we weren’t aware of, their parents made a change (and didn't know to tell me), or that they forgot to update on the list they printed for their helpers.  Since we setup according to the list we have, the counts don't match and that creates havoc during check-in :-(.

o I've also had people who don't count their guests correctly (no seats for infants/children) or seat 15+ to 1 table and don't notice it until we bring it up.

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o We have also had a number of couples who told me they wanted FEWER chairs than expected guests because they wanted guests to be "forced" to mingle.  Of course, that's a BAD idea because guests feel like they are not wanted to stay, feel uncomfortable, and even more so don’t budge due to fear of not having a place to come back to and sit at.

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·  Even though music is provided to the person who will be responsible, we still ask for the specific song titles and artist "just in case" the music person doesn't follow through, doesn't bring it, can't get it, their equipment doesn't work, etc.  Anyone can ask for the songs and artists BUT will they know TO do it, who SHOULD have that data, and WHY we ask for it?

·  Even things as simple as not only making sure something for the wedding party to eat for lunch is planned, there is time for them to eat it but ALSO know exactly who they plan to feed (ie: just in case a friend "stops by" to congratulate them or say "hi" and they mistakenly eat the Bridesmaid's portion :-(). So again, this is a minor thing but would they know and remember to do this and who will be responsible/present to tell the "friend" who stops by that the food isn't for them (if there isn't a coordinator present who knows it's NOT for them)?

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·  Many couples still think they "need" a traditional guest book (for names and addresses) but since most tell me they don't like long lines of guests trying to "check in", I explain how there is NO reason to have a traditional guest book because they should already have everyone's names and addresses from sending them invitations...and how when I print and provide the guest list (via our template) to the registration table helpers, it will easily track all cards & gifts (even if you can't read the signature of the guest on the card). 

On the day OF the wedding...let's say Uncle XXXX can't be found to give his speech, will their helper know and be able to notify everyone (ie: photo, video, MC, DJ, Banquet captain, etc.) who needs to be of the change and what will happen until Uncle returns OR will the MC be left hanging...and take a "break" until Uncle returns which will cue many guests to leave before the program resumes.

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·  On the day OF the wedding...if picture taking is running late or Grandma isn't present, will their helper know how to troubleshoot and which way the couple would prefer?  For example, we always ask WAY in advanced to rank 1-5 what's most important so we will know how to troubleshoot for them (staying on time, taking all formal pictures, spending time with guests, as much open dancing as possible, or doing every activity listed in the formal program)

·  Often what I see is that the couple may plan to have parents and siblings responsible for tasks at the exact same time they will be needed elsewhere for hair and makeup, picture taking, etc..  It really boils down to us learning throughout the years what works, what doesn't, how to make the day flow and execute as smoothly as possible, while allowing the wedding party and family to enjoy as much of the wedding day as possible. 

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Vendor payments due ON the wedding day.  We always offer to pay vendors for our clients ON the wedding day so they won't need to worry about it.  When we confirm ALL details with each vendor, we also confirm the amount due and how they will take their payment.  Then ON the wedding day, we normally pay the vendor when the contract is completed.  If for any reason it is NOT completed,  we don't pay them BUT because we confirm EVERY detail, try to make each vendor’s job as easy as possible, and have been so good at troubleshooting (that vendors tend to fulfill their contracts),  in over 16 years, we've only not paid 2 vendors and both times they knew they weren't getting paid, so they weren't upset, and both times the couples never knew the vendor didn't fulfill their contracts until we returned the payments and told them to contact the vendor after the wedding day to discuss what happened and how much they should be paid.

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Happy Planning from all of us at A Perfect Day!

CONGRATULATIONS KRISTA & DAVID SCHOPPY - HALEKULANI HOTEL

Such an amazing couple with equally amazing families!!!  It was a joy to work with Krista's Mom in the planning of such a beautiful wedding for her daughter and new son!

3.31.18

CONGRATULATIONS SHU & KHIN CHEN - THE KAHALA HOTEL & RESORT (Honolulu, Hawaii)

A wonderful couple who overcame obstacles together to fully understand what it means to support and encourage each other.  It was such a joy to be a part of such an important day!

5.19.18

WEDDING WORKSHOPS by A Perfect Day: Wedding Lingo & Understanding your options with VENDOR HIGHLIGHTS: DJs, MCs, Entertainers, and Beauty professionals at the Pomaika'i Ballrooms

It was a pleasure to work with Kai PhotoSupreme Wedding Films, Watanabe Floral, Bliss DJs, Event AccentsMiemiko, Hawaii Calligraphy, Engaging Moments, and my staff at A Perfect Day!

Workshop highlight video by Supreme Wedding Films

Images by our friends at KAI PHOTO

WEDDING WORKSHOPS by A Perfect Day: Wedding Etiquette, Roles of your Wedding Party & Family with VENDOR HIGHLIGHTS: Videographers & Wedding Cakes at the Four Seasons at Ko'Olina

WEDDING WORKSHOPS by A Perfect Day: Planning for an Outdoor venue and Caterers & Rental companies at Loulu Palm Farm Estate

Video by The Loving Eyes

We are grateful to the following sponsors who made this event possible:

Loulu Palm (Venue) | A Perfect Day (Planner & Presenter) | Perfection International (On-Site Planner) Watanabe Floral (Florist) | Chelsea Stratso (Photographer) | Supreme Weddings (Videographer & Visual Equipment) | The Loving Eyes (Same Day Edit) | Bliss DJs (Audio) | Hawaii Calligraphy (Calligrapher) | Tanioka's Seafoods & Catering (Garlic Chicken) | Chef Elmer's Island Cuisine (Island Style Pork Hash Corn Dog w/Spicy Aioli & Honey Mustard dipping sauces) | Cake Works (Trio of mini desserts) | We Heart Cake Company (desserts) | Ke Nui Nitchen (Menu TBD)

WEDDING WORKSHOPS by A Perfect Day: Photographers and Turning your Plan into a Timeline at the Hilton Waikiki Beach Hotel

Video by Propeller USA

We are grateful to the following sponsors who made this event possible:
Hilton Waikiki Beach Hotel (Venue & Food) | A Perfect Day (Planner & Presenter) | It's So Pretty Linen (Decor) | Jadore Floral (Florist) | Kai Photo (Photographer) | Propeller USA  (Videographer & Visual) | Bliss DJs (Audio) | Hawaii Calligraphy (Calligrapher) | A Faires Event Planning (Day-of Planner)

Who's job IS it? Getting to know your Wedding Vendors and their roles.

There are a lot of people that will be an essential part of your big day to make your dream become a reality. To name a few, there is a Catering Sales Manager, Banquet Captain, Wedding Designer, and Wedding Coordinator. What role does each person play? Here is a brief description of their specialties and how they’re an important contribution to your special day.

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Catering Sales Manager
The title of Catering Sales Manager may differ for each venue. Most commonly, their primary role is to assist you with securing the venue, along with the floor plan, food, and beverages should you decide to order from the venue. Sometimes the Catering Sales Manager will be confused as a Wedding Coordinator. Please keep in mind that the Catering Sales Manager specializes in the venue, available amenities, and their menu options. Unlike a Wedding Coordinator, they won’t be able to assist you with reminding your bridal party of all pertinent call times and “don’t forgets” on the wedding day.

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Banquet Captain
Now let’s introduce the Banquet Captain! Their role is to execute what was agreed upon in your Catering Contract/BEO (Banquet Event Order). They are responsible for overseeing the execution of all details arranged with the Catering Sale Manager/banquet operations. Therefore, if you have any concerns about the venue on your big day, it should be communicated with your Banquet Captain.  After spending the amount of time, whether it’s days, weeks, or months, communicating with your Catering Sales Manager about your selections, pricing, and details, there is a high possibility that your Catering Sales Manager will be present on your wedding day for a limited amount of time (if at all). Rest assured; this is when your Banquet Captain steps in! The Catering Sales Manager and the Banquet Captain work closely together in communicating the specifications for your big day. Your BEO (Banquet Event Order/Private Party Agreement/Wedding Detail Report) is one of their most essential tools of communication, which is why it is so important to make sure it’s accurate and delivered to your Catering Sales Manager by the deadline.  NOTE:  If you hire A Perfect Day, we will work VERY closely with your Catering Manager AND Banquet Captain on your behalf.

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Wedding Designer
Behind door number three, we have your Wedding Designer! Your Wedding Designer specializes in collaborating every element in a way that will bring each couple’s wedding ideas to life; creating the perfect ambiance for your special day. They have skills in décor, lighting, layout, texture, and color design. From table linens, napkins, chair types and shapes, flowers, walls, to spotlights that pulsate to the music, your Wedding Designer will be able to provide insight and design to keep your wedding aesthetically constant with your invitations and thank you notes.

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TIP: Some vendors (including A Perfect Day) might even give you their design input for FREE!
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Wedding Coordinator (AKA: Wedding Planner)                                                                            Finally, we are pleased to present… your Wedding Coordinator! This is the person that gathers all your details together (from Catering Manager, Banquet Captain, Designer, Photographer, etc.), organizes, and manages all aspects of the wedding to ensure that things run smoothly on your big day. Essentially, their role is to alleviate the stress from the Bride & Groom so the couple can enjoy their wedding! From having a copy of your speech handy, making sure you have the lucky envelope (li-cee) ready for the Chinese Lion Dance performers, to locating your photographer, your Wedding Coordinator will know each person’s role and make sure each of them plays their part so you won’t have to run around in your extravagant wedding heels. Above all, their main concern is the happiness of the Bride & Groom!

Your Wedding Coordinator is also a great resource for everything wedding related! Coordinators may offer excellent consulting services to point you in the right direction, such as advice on which photographer fits your budget. However, it is entirely up to the couple to decide how involved or not involved they want the coordinator to be in the planning process. This is how your coordinator determines a price quote for their services. The price may vary, depending on the coordinator and the services they provide.

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WEDDING WEEK 2018!!! SO MUCH to see, do, eat, and learn! Friday, 2.16.18 at The Willows!

2.16.18 6pm-9pm be at The Willows for their Wedding Experience!  Did you know the first 200 to RSVP get to attend for FREE!  RSVP now by clicking here!

 Ceremony Chapel

Ceremony Chapel

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~Happy Planning!

 

#weddingweekhawaii  #WWH2018

HYATT REGENCY WAIKIKI - WEDDING SHOWCASE - 2.10.2018

Just in case you haven't heard....If you are on the hunt for the perfect wedding ceremony & reception location, MAKE SURE to RSVP! CONTACT 923-1234 and ask for Michele!

Saturday, February10th 11:30am-1:30pm

 Mauka Ballroom

Mauka Ballroom

 Na Lea Terrace

Na Lea Terrace

 Regency Ballroom

Regency Ballroom

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You will receive HELPFUL TIPS, SPECIALS/DISCOUNTS FROM VENDORS, and ANNOUNCEMENTS OF INDUSTRY EVENTS COMING UP! 

~Happy Planning!